HR Document Management.

HR is changing fast. Gone are the days of paper files and overflowing cabinets. Remote and flexible work demands new ways of keeping information safe, easy to access and under control.

Holding records in different formats and places slows you down. It eats into valuable time and makes it harder to protect sensitive employee details. That’s where Embrace Digital steps in.

Our solution brings all your records — no matter where they start — into one secure place. Each file links to a unique employee profile. Access is limited to those who need it, and everything is fully traceable. No fuss, no confusion.

With cloud-based technology, setup is quick. It’s tailored to fit the way your organisation works. A smarter, simpler way to handle HR information.

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How Does It Work?

Documents can be easily imported or created, stored against set metadata and retrieved via multiple different methods with security controls and auditability throughout.

Migrate

For documents that exist in another storage location or have been digitised from paper, we can plan to migrate the content into the cloud platform setting metadata as required on a per document basis

Import

For ad-hoc documents that have been created or received outside of the cloud platform, these can be easily imported on an individual document basis at a user level

Create

New documents are easily created within the cloud platform with templates available to users as well as blank documents from main office applications

Store

Documents are stored, with security settings as required, in a secure cloud-based environment

Retrieve

users are easily able to retrieve content that is available to them from desktop PC and mobile devices

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Feature One.

Cloud storage speeds everything up. Deploying solutions is faster, setup is simpler and your documents stay safe. It’s easy to find what you need, all while maintaining a clear, organised view of your content across the business.

Feature Two.

Tailored permissions and detailed tracking keep everything secure and accountable. Restrict access by user, group or department. Every action leaves a trail, giving you full traceability and peace of mind.

FAQ's.

Here are a few common queries relating to HR Document Management processing.

Yes, platforms are flexible and scalable according to the deployment requirements of your organisation and you will only provision and pay for the users that you need.

Paper documents can be digitised and migrated into the platform to allow easy retrieval for both new and historical records alike.

Yes, user parameters can be set individually, departmentally or globally, so user access can be defined to a granular level.

To request more information for your specific HR records contact the Embrace Digital team today at info@embrace-digital.co.uk or on 0333 577 2633. 

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